Ocean County College

DUTIES/RESPONSIBILITIES: As a member of a crew or working independently as directed by the supervisor, or designee, performs work in the areas of lawn and garden maintenance, planting, maintenance of parking lots, buildings and grounds. Performs building custodial duties as directed. Maintain, repair, clean, and clear exterior areas such as walkways, ramps, roadways and parking areas. Maintain, repair, and clean, building interiors to include classrooms, laboratories, offices, and rest rooms. Operate, clean, and maintain equipment associated with grounds and custodial duties. Maintain campus grounds including sweeping, emptying trash containers, and collecting recyclables. Inspect entire campus on a daily basis in reference to job responsibilities. Assist with set-ups, break downs, special events, and furniture and/or equipment moves. Follow oral and written instructions and work orders. Transport supplies, materials, furniture and equipment for delivery to campus and satellite offices and classrooms; pick up and deliver a variety of equipment; move and rearrange furniture. In the event of emergency or unusual conditions including snow removal, the Buildings/Grounds Worker I shall respond in a timely manner to the supervisor's direction to report for duty and assist in essential tasks to restore or sustain regular college operations. Perform other related duties as assigned.

QUALIFICATIONS: Required: High school or GED. Possess and maintain a valid New Jersey driver's license. Must be able to read, write, speak, and understand the English language. Two years verifiable experience in the care and maintenance of building and grounds. Ability to do extended periods of walking, stooping, bending, or kneeling and to work under adverse weather conditions. Ability to move equipment, tools, and work related items weighing up to 40 lbs. Must pass college physical examination. Must authorize a criminal background check if considered for position

COMPENSATION: Transfers to a position of a higher pay grade receive a raise to the minimum wage/salary of the new position, or receive a 3% to 5% increase, whichever is greater. Transfers to a position of the same or lower pay grade retain their current wage/salary.

In Accordance with the Supportive Staff Association Agreement, all Supportive Staff are herein notified that the following Transfer Opportunity exists. Supportive Staff Association employees who are interested in this position must submit a OCC Non-Professional Application and Request for Transfer to the Human Resources Department by the deadline date.

POSITION: CONTINUING & PROFESSIONAL EDUCATION
OPERATIONS ADMINISTRATOR (FPA)

SALARY RANGE: $33,500 plus
NORMAL WORK SCHEDULE: Monday through Friday
9 am to 5 pm
(One evening per week required)
ANTICIPATED STARTING DATE: ASAP
APPLICATION DEADLINE: October 13, 2008

DUTIES / RESPONSIBILITIES: Management/Administrative Operations: Ensure internal course review requirements are met, including accurate records in Datatel and back up hard copies of course records; oversee record retention and disposition, in accordance with the Department of the State, Division of Archives and Records Management. Responsible for coordination, supervision, and evaluation of registration employees. Coordinate department program schedules, including start, schedule adjustments, room assignments, and/or course cancellations in Datatel. Responsible for the assignment of facilities on and off campus and media services; schedule Continuing and Professional Education facility usage; serve on the ‘Resource 25' committee. Be proficient in the various office functional areas; keep operations manuals accurate and updated, ensure back-up support by cross-training staff; and be responsible for evaluating and streamlining office processes. Work with the director regarding the coordination and preparation of reports and year-end statistical analysis. Efficiently utilize student workers, volunteers and agency sponsored workers to accomplish office tasks. Verify student attendance and transcript requests. Perform other duties as assigned. Financial Accountability: Plan, develop, and manage operational budgets for registration area. Make special account adjustments and unusual Accounts Receivable inquiries. Verify refund amounts for approval by Director. Responsible for the collection, processing, and submission of all documentation regarding Uniform Construction Code tuition reimbursement and related reports to the Department of Community Affairs. Track registration receivables and processing of loans and other payment methods. Public Relations/Communications: Demonstrate excellent communication skills with team members, direct reports, colleagues, students and the public. Technical: Provide direct supervision over the operation of all electronic data processing programs and equipment for the department. Create documentation of Datatel; train all office staff and provide updates for new Datatel and registration office processes; attend Datatel User Group (DUG) meetings; attend DUG training and conferences as required. Act as Liaison to Office of Information Technology to communicate any problems or receive information regarding office software upgrades, technical issues, equipment problems and related policy changes. Maintain appropriate competency in contemporary computer technology.

QUALIFICATIONS: Required: Bachelor's degree in business or related field. Minimum of three years of successful experience in office administration which requires a high degree of responsibility and accuracy. Knowledge of and experience with computer technology and current software packages including MS Office (word, and excel) and Outlook. Ability to communicate effectively, both orally and in written form. Ability to make complex mathematical computations accurately and compile general statistical analytical reports. Three to five years related experience, including the Supervision of staff. Ability to relate and work effectively with others. Preferred: Knowledge of Datatel. Master's in related field. Two years relevant work experience in non-credit education administration.

Submit a Cover Letter, OCC Professional Application. Resume, Copy of Transcripts and three Professional Letters of Reference to Human Resources Department. Fax: (732) 255-0516 Email: jobs@ocean.edu.

Click to Go Back

EXTERNAL SEARCH

POSTING DATE: October 10, 2008
VACANCY#: C63-140809

POSITION: LIBRARY CIRCULATION ASSISTANT II (SSA)

SALARY RANGE: $11.51 to $12.96/hr.
NORMAL WORK SCHEDULE: Monday through Friday,
10 am to 6 pm
ANTICIPATED STARTING DATE: ASAP
APPLICATION DEADLINE: October 22, 2008

DUTIES/RESPONSIBILITIES: Circulate print and non-print materials from the Library's collections to patrons. Demonstrate the operation of Library's equipment, CD-ROM, and Internet workstations when required. Assist in processing overdue fines and maintaining collection records. Respond to patron inquiries, including answering questions and resolving problems. Responsible for processing interlibrary loan transactions, while acting as the Library's interlibrary loan liaison with the Ocean County Public Library and ARIEL. Maintain interlibrary loan statistics and reports. Oversee student assistants' work assignments as required. Assist with Government Documents processing. Assist with periodicals processing and data entry. Assist in shelving, shifting, and reshelving library material. Maintain an appropriate library environment. Perform clerical duties as required. Maintain appropriate competency in contemporary computer technology. Establish and maintain effective relationships with members of the college staff, students and the general public required. Perform other duties as assigned (M.E.).

QUALIFICATIONS: Required: High School or equivalent diploma. Accurate keyboard skills above 30 wpm. Strong communication skills in oral and written form. Previous work experience in operating standard office equipment, including but not limited to, personal computer, photocopier and fax. Previous job experience requiring independent decisions on routine tasks. Ability to shelve books weighing 15 to 20 lbs. at elevated heights. Preferred: Previous experience in library procedures and operations.

Submit a Resume and OCC Non-Professional Application to Human Resources Department. Fax: (732) 255-0516 Email: jobs@ocean.edu.

Click to Go Back

EXTERNAL SEARCH

SALARY RANGE : $12.11 TO $13.57/hr.
NORMAL WORK SCHEDULE: Monday through Friday
8:30 am to 4:30 pm
ANTICIPATED STARTING DATE: ASAP
APPLICATION DEADLINE: October 22, 2008

DUTIES / RESPONSIBILITIES: Schedule all appointments, maintaining the daily calendar for the Dean; schedule and arrange all meetings and visits initiated by the Dean. Take notes at meetings, as requested. Screen incoming calls and give assistance as appropriate. Prepare letters, reports, charts, and memoranda from handwritten, printed copy, detailed outlines and/or verbal instructions using office equipment. Maintain accurate files and records. Assemble, summarize and prepare a variety of complex data. May be required to train and oversee clerical personnel and student assistants, to prepare and distribute daily work assignments to them. Assist the Dean with recruitment of faculty and adjuncts. Transmit information to members of the Dean's staff as directed. Handle travel arrangements, i.e., itinerary, tickets, lodging, etc. Order all office and instructional supplies needed by the department. Provide assistance to faculty. Maintain appropriate competency in contemporary computer technology. Perform other duties as assigned. (M.E.)

QUALIFICATIONS: Required: High school graduate or equivalent diploma. Successful completion of one to two years of advanced training in a business and/or secretarial program at a business school or equivalent experience. Two years' high-level secretarial experience. Ability to use office computers and software with a high level of accuracy. Ability to do complex editing to include proofreading for grammar, punctuation, and spelling errors. Ability to make complex mathematical computations accurately. Ability to operate standard office machines, including fax, copier and computer equipment. Ability to make recommendations for and assist in the formulation of procedures, when required, for the efficient operation of the office. Ability to communicate effectively in oral and/or written form and to establish effective relationships with College staff, students, and the general public. Preferred: Previous work experience dealing with students. Familiarity and experience with Datatel or similar software.

Submit a Resume and OCC Non-Professional Application to Human Resources Department. Fax: (732) 255-0516 Email: jobs@ocean.edu.

EXTERNAL SEARCH

POSTING DATE: October 1, 2008
VACANCY #:   M79-150809

POSITION:   ADMISSIONS ADVISOR

SALARY RANGE: $14.29/hr. plus
NORMAL WORK SCHEDULE: Monday through Friday
                                                   9 am to 5 pm
                          (Must be flexible some evenings & weekends)
ANTICIPATED STARTING DATE:   ASAP
APPLICATION DEADLINE: October 15, 2008

DUTIES/RESPONSIBILTIES: Assist the Director of Admissions & Recruitment with scheduling recruitment/retention efforts. Assist in the creation and distribution of recruitment/retention correspondence. Respond to a high volume of e-mail, phone, and mail inquiries. Train others in the recruitment functions and oversee student recruiter assignments. Create and maintain databases for recruitment and retention purposes. Enter high volume of prospects/applicants into Datatel Recruitment and Retention module. Set up, break down, and staff community events and Open Houses. Represent the college at community events as needed. Provide presentations to college-bound students and their parents. Update and maintain the campuswide central recruitment calendar. Maintain the communications Management module in Datatel. Generate mailing lists and call lists in Datatel. Keep student recruiters and community events representatives updated on Datatel and Web Advisor. Provide recruitment support to the Southern Education Center. Advise and register students. Provide assistance in the Advising Office as needed. Maintain appropriate competency in contemporary computer technology. Provide Enrollment Services (ie testing, advising and registration) on-site at local high schools and libraries. Provide assistance in the Office of Records and Registration as needed. Meet with high school guidance and classroom teachers to update them on OCC's programs. Perform other duties as assigned. (M.E.)

QUALIFICATIONS: Required: Associate's degree. Public Relations/Public Speaking experience. A minimum of one year of experience working at a college. Excellent computer software skills; must be proficient in Microsoft Office and Windows 95. Excellent telephone skills and oral and written communication skills. Ability to lift and move recruitment materials weighing approximately 40 lbs. Must be available to work evenings and weekends. Must possess a valid NJ driver's license. Preferred: Bachelor's degree. Experience with Datatel. Experience with Academic Advising.

Submit a Cover Letter, OCC Professional Application. Resume, Copy of Transcripts and three Professional Letters of Reference to Human Resources Department. Fax: (732) 255-0516 Email: jobs@ocean.edu.

POSTING DATE: September 26, 2008
VACANCY #: U47-050809
POSITION: COORDINATOR OF HUMAN RESOURCES

SALARY RANGE: $33,500/yr. plus
NORMAL WORK SCHEDULE: Monday through Friday
9 am to 5 pm
ANTICIPATED STARTING DATE: December, 2008
APPLICATION DEADLINE: October 15, 2008

DUTIES/RESPONSIBILITIES: Benefit Administration: Responsible for the preparation, accuracy and submission of the monthly employee health and dental billings and reports; including deletions, new enrollments, change of status, and the annual open enrollment periods. Research questions and concerns from employees with reference to ID cards, mandated enrollments, pension programs and various employee benefits. Review all submitted information to the Division of Pensions for accuracy and compliance. Provide governmental agencies with required information such as, but not limited to, unemployment, retirement, disability, and plan coverage. Prepare forms and information for the Director's and/or Certifying Officer's signature. Human Resources Representative: Assist the Director with in-processing and out-processing of employees as needed. Serve as contact for hiring committees in the absence of the Director. Human Resources Records Management: Responsible for the maintenance and confidential safekeeping of all employee data and records in accordance with Human Resources policies. Process and monitor requests for employee benefits such as tuition reimbursement, travel reimbursement, and leaves of absences. Make recommendations for policies and office practices. Performance Evaluations: Responsible for coordination of all employee performance evaluation systems. Recruitment: Provide users with training for the on-line application system as needed. Acts as backup for the preparation of the Personnel Agenda for the Board of Trustees. Assist with Human Resources projects, as directed. Maintain appropriate competency in contemporary computer technology. Perform other duties as assigned.

QUALIFICATIONS: Required: Bachelor's degree in Human Resources, Business, or a related field. Ability to communicate effectively in written and oral form. Demonstrated knowledge of employee benefits administration at an educational, governmental, or similar organization with a substantial workforce. One to three years' supervisory experience in Human Resources administration. Relevant job experience working with a variety of employee groups. Experience with Excel and Word. Preferred: Previous work experience with the NJ State Health Benefits Program. Previous experience with a relational database. Previous work experience in Human Resources with a NJ Public Employer in a supervisory capacity.

NOTE: Applications for this position will only be accepted online at https://career.ocean.edu

POSITION: SUBSTITUTES, On-Call as Needed for Southern Education Center campus in Manahawkin. Day &/or eve. hrs for following job categories: Administrative Asst./Clerical (MS Word), Bookstore/Accounting Asst (Cashier & Computer exp required), Computer Lab Asst,(Computer Literacy required) Exc. interpersonal skills & recent, relevant exp. required Hourly pay.

Send app/resume to: Ocean County College, HR Dept., PO Box 2001, Toms River, NJ 08754. Fax: (732) 255-0516. Email:
jobs@ocean.edu. AA/EOE.