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How to Apply
 The
Human Resources Department will be introducing an online
application program to recruit for available and potential
positions during the 2008/2009 fiscal year, beginning
in late September. This service will be provided by
People Admin, a "service provider" dedicated
to providing support to institutions of higher education
and the public sector. Minimal training is required
to use the system by hiring managers and search committees.
As a position become available, HR will gradually provide
all training and assistance for users to be able to
learn how to use the system. For this reason, all available
positions will not be using this system with
the initial start up.
Listed below are general information questions and
answers to help you understand any upcoming changes.
How will an employees know there is an open
position?
Broadcasts will continue to be utilized to inform employees
of job openings. Employees may also access the OCC web
page at http://www.ocean.edu/jobs
and the job application web site at https://career.ocean.edu.
Broadcasts will contain a link to reach both of these
sites. Each job announcement will continue to specify
what documents are required to complete an applicant's
packet. Information on criminal background checks, physical
exams, licenses, transcripts etc. will be included if
applicable.
How will an employee know if they should
apply for the position online or submit paper documents?
Each job announcement will indicate at the bottom how
to apply for the position.
If a vacancy notice states: "Send a cover letter,
OCC Professional Application, Resume, Copy of Transcripts
and 3 Professional Letters of Reference to OCC"
all information must be submitted in paper format either
by US mail, interoffice mail, email, fax or in-person.
If a vacancy notice states: "Visit our web
site for all available positions at www.ocean.edu it
means that applications for this position will only
be accepted on line at www.career.ocean.edu" and
that no paper copies will be accepted
What benefits does People Admin provide
for job applicants?
1. It allows applicants to complete and submit an application
online.
2. Applicants are able to view, update and maintain
their application protected by their own logon and password.
3. Applicants can review the status of their employment
application online at any time.
4. The system allows applicants to email cover letters,
credentials, authorizations, applications and resumes
as part of the application process.
5. The system provides immediate acknowledgement to
applicants that their application has been received.
6. If unsuccessful, applicants can use the stored application
to apply for future jobs at OCC.
What benefits does People Admin provide
for the College?
1. The ability to electronically screen candidates
for minimum qualifications using job specific questions.
Hiring managers and HR will jointly develop job specific
questions for this purpose at the time of a job announcement.
2. HR will electronically forward applicant information
to appropriate search committees and hiring managers.
3. Hiring managers are able to create personnel requisitions
electronically and forward to the appropriate areas
for approval.
4. Applications, resumes and credentials can view information
online.
5. Costs for printing, postage, phone service, mailing
and accepting applications will decrease.
Why is OCC changing to this system at this
time?
OCC is dedicated to using technology to improve its
service level to aopplicants, streamline the process
and at the same time, increase the effectiveness and
efficiency of the applicant processing methods.
The ever increasing number of applicants for employment,
in all categories, have reached a level where it is
no onger possible to maintain a high level of customer
support without introducing technology to manage the
recruitment process more efficiently for both applicants
and the College.
How long will it be before the switchover
to a total electronic system is made?
As positions become available during FY 2008/2009,
OCC staff will be scheduled for training to ensure that
we are in a position to switch to the electronic system
totally without any loss of service.
Who will be required to fill out these electronic
forms?
All applicants will complete an on line electronic
form if the position announcement is on the People Admin
system. Job announcements will indicate this requirement.
How will the electronic system work?
The electronic system will mirror the current paper
workflow; however with the electronic system it will
be basically paperless.
What format must all items be submitted?
All documents must be submitted in MS Word. If
you need assistance with converting files from Mac to
PC, please visit the following web page, created by
the national Teaching Training Institute:
http://www.thirteen.org/edonline.
Can selected information from another electronic
document be copied onto the application?
Yes, you can copy and paste the information from a
word document directly into the appropriate fields in
the application file.
If an applicant has any questions, who should
they contact?
Any applicant that has a question or needs assistance,
can contact the Human Resources Department at 732-255-0336.
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